Home Downloads SASAMS Downloads

SA-SAMS Patches

E-mail Print PDF

 SA-SAMS Downloads 


SA-SAMS requests may be addressed to the following members of the EMS Directorate:


Toll Free


0800 202 933

This e-mail address is being protected from spambots. You need JavaScript enabled to view it


3d download



  • 2014-12-09 - SASAMS Version 14.4.1 has been released and fixes the Promotions issues. Available  in the SASAMS dropbox 
  • 2014-12-02 SASAMS Version 14.4 has been released and can be downloaded from Thutong  or the SASAMS dropbox
    • Important to note is that schools MUST DO THEIR PROMOTIONS FOR 2014 IN 2014, THEY CANNOT DO PROMOTIONS FOR 2014 IN 2015.
    • This document contains the following

      A: CHANGES ON 14.4.0



      A: Changes on 14.4.0

      The changes on SA-SAMS v 14.4.0 are listed below:

      • Updates for 2015:
      1. 1.2015 term dates
      2. 2.2015 Programme of Assessment with all the new tasks.
        1. a.In Foundation Phase Math is changed to look like languages to print schedules similar to CAPS. All weights are according to instructions by DBE.
        2. b.The PAT and Technical Drawing can be captured in TERM 1, 2, 3 and the marks will automatically populate in Term 4 – but will not count for term marks if so specified by CAPS.
        3. c.Test tasks are automatically set as common for easy analysis as required by the provinces
      • Number of years in the phase:
      1. 3.“Years in Phase” can be changed/corrected per learner on Moduleor 3.1.1. New learners that progressed before can be indicated to update the analysis schedule on 12.9.17.
      • Promotion schedule & requirement updates:
      1. 4.All promotion requirements according to the assessment policy are updated on SA-SAMS.

      Due to reasons such as relaxed conditions / age cohort / number of years in the phase, the promotion status of a learner can be altered by changing the “NP” to “P”.

      1. 5.If in term 4 when “NP” was changed to “P”, the Learner report prints “Progress”  and not “Promote”. Individual explanatory comments can be added for the learner on General comments on 12.7.18.
      2. 6.On 12.9.17 the promotion analysis is changed to distinguish between promoted, progressed and failed learner performance.
      1. 7.On 12.9.18 Learners are listed that were progressed, failed or dropped out.


      • PROMOTIONS MUST BE COMPLETED IN 2014. SA-SAMS operates annually and therefore cannot process promotions in 2015 for the previous curriculum year.
      • Final promotions cannot be reversed.



      1. 1.Complete the promotion decision for 2014 on 12.7.18 and save.
      2. 2.It is advisable to make a copy of the school data base before you continue to promote the learners. SA-SAMS do make a backup copy prior to promotion.

      Step 2: To place learners in new grades

      1. 3.Final promotions are completed on Menu 3.19 (Process Learner Promotions).
      2. 4.Enter 2014 for the year to be processed.
      3. 5.If the school has captured marks in 2014 then proceed to 2. Process Learner Promotions.
        1. oTick at the bottom to confirm promotion decision.
        2. oClick on “Process promotions”  to place all learners in the new grades for 2015. (Remember this NOT reversible)
        3. 6.If no marks were captured, then the school need to do the promotion decisions for each learner manually on Optionas follows:.
          1. oClick on 1. Place Learners in New Grade and select a class. All learners are not promoted by default. Tick in the box next to each learner to change the promotion status.
          2. oTo save the processing click on Save. Repeat the same process for all the learners. When this process is completed for all classes click on Done.
          3. oClick on 2.Process Learner Promotions to place all learners in the new grades for 2015. (Remember this NOT reversible)



      Step 3: Place learners in new classes

      1. 7.Select option 3. Assign new classes.
      2. 8.Select and click on a grade, then click on a class you want to assign learners to.
      3. 9.Select learners for the class by clicking on each learner or tick the box Select All to select all learners. The selected learners will move to the right hand box.
      4. 10.A counter is available on the bottom to keep track of the number of learners per class.
      5. 11.Learners can be taken out of the class by selecting the “<<” button.
      6. 12.Click on Save to save the class information. Click on Done to exit the screen.

      Note: In the first grade at your school there won’t be any learners unless you have repeaters as they would have progressed to the next Grade and learners who passed the last Grade at your school will be automatically archived only those who failed will remain.

      Step 5: Assign educators to register classes

      1. 13.On Menu 2.1 select and click on Assign Register
      2. 14.Click on the class, then on the educator and enter the class number.

      Step 6: Print summaries

      1. 15.Verify the number of learners, Educators and classes on 3.1.7
      2. 16.See SA-SAMS TIP no1 for all class list and class summaries.

      Step 7: Assign subjects to learners and subject teachers to

      1. 17.SA-SAMS upgrade the subjects of the learners in the same phase. Learners entering a new phase should be assigned new subjects on 12.1.15
      2. 18.Check for learners with no subjects, subjects with wrong grades.
      1. 19.On 12.1.16 assign educators to subject classes.

  • 2014-11-03 - SASAMS version 14.3.1 has been released and can be downloaded from Thutong or the SASAMS dropbox
  • capture....Download
  • 2014-10-27 - SASAMS version 14.3 has been released and can be downloaded from Thutong or the SASAMS dropbox
  • Changes to SA-SAMS for version 14.3.0

    1.       Preliminary learner transfer certificate (3.1.1 & 4) is available for learners that need to apply at other schools. Learners do not need to be archived before printing.

    2.       New types of leave are available for Educators.

    3.       Gr R available on the Subject registration Summary ( 3.1.15)

    4.       Learner Reports (12.7.19):

    ·         For Report 7 theGeneral remarks space has been increased  for larger comments

    ·         Promotion requirements per phase are available at the bottom of the report card

    5.       SBA programme changes ( 12.3.11):

    ·         Gr 7-9 Life Orientation SBA weighting is updated to 40% and Exam counting 50%.

    ·         Consumer and Hospitality Studies Gr 12, Term 3, task 7 is unlocked for capturing.

    ·         Gr 12 Second Languages: Term 3, task 7 the raw scores can be changed.

    6.       Promotion requirements:

    ·         Senior phase promotion requirements has been updated ( 12.7.12 & 12.7.18)

    ·         After changing the “Pass” status of the learner, a reason must be selected that will populate the Mark schedule for the district.

    ·         The General Comments column will not be replicated on the District Mark schedule. The comments are only printed on the learner report.

    7.       Analysis and reports:

    ·         Range learner achievement (12.9.14) includes “All”.

    ·         Subject “passes”  ( & 4) is updated for minimum requirements achieved.


  • 2014-08-25 - Guidelines for the capturing of ANA Marks 2014 (Download)
  • 2014-08-15 SASAMS version 14.2.0 has been released  (Download from EMISECape DropBox)  (Download from Thutong)
  • (Please note that if you login using the default Administrator user name and password, you will be asked (when opening a module) to change the default password. ) 

 Submission dates for 2014

  • 2014-05-29 - HRD Fille Educators Update info for June 2014 (Download)
  • Circular 26 of 2013: 2014 Academic year programme for the Submission of SASAMS Databases. (Download)
  •  SASAMS Submission dates and venues (Hubs) (Download)
  •   ICT Survey to be submitted with the February Submission (Download)

Requirements for the February and March Submissions.

Submission month

Submission due date for schools

Submission due dates by districts

February 2014

28 February 2014

7 March 2014

March 2014

28 March 2014

11 April 2014

April 2014

25 April 2014

02 May 2014

May 2014

30 May 2014

06 June 2014

June 2014

27 June 2014

4 July 2014

July 2014

01 August 2014

08 August 2014

August 2014

29 August 2014

05 September 2014

September 2014

26 September 2014

03 October 2014

October 2014

31 October 2014

07 November 2014

December 2014

5 December 2014

10 December 2014



 1_How to install SA SAMS

 2_General Infomation SAMS Manual1 (7Oct 2009)

 3_Human Resource Information SAMS Module2 (7Oct2009)

 4_IQMS SAMS Manual2.1 (7Oct 2009)

 5_Learner Parent Info SAMS Module3 (7Oct2009)

 6_SIAS SAMS Manual3.1 (7Oct2009)

 7_Governance Information SAMS Module5 (7Oct2009)

 8_Standard Letter SAMS Manual6 (7Oct2009)

 9_Export Data SNE SAMS Manual 7 (7Oct2009)

 10_Financial Assistants SAMS Module8 (7Oct2009)

Training Videos for Financial Module can be dowloaded here (7zip is the compression tool)

 11_Curriculum Assistant SAMS Manual9 (7Oct2009)

 12_Physical Resources SAMS Manual11 (7Oct2009)

 13_Library SAMS Module12 (7Oct2009)

 14_Security Database Function SAMS Module13 (7Oct2009)

 15_Lurits Training Module Document




Completing the Annual Survey 2010 using SA-SAMS

Click here to download

SA-SAMS user manual and other related instructions:

Download the following parts of the user manual (Updated September 2009):

a) General school information module

b) Curriculum assitant module

c) Learner information module

d) Human resources module

e) Library module

Click here to download instructions to deal with staff attendance 

SASAMS forms:

 Download the educator form: Click here

Download the Learner form: Click here 

Latest SA-SAMS Patch 2010:

Current: Click here to download the March 2011 patch (March 2011 ver 11.1)



Learner Unit Record Information Tracking System (LURITS)

Schools with 3rd party software systems such as Progen, SADMIN, Saspac etc can upload their learner and educator data to LURITS by utilising a spreadsheet solution. This solution is only for schools that are not using SASAMS and is a interim solution.

 To download the spreadsheet click here:  Excel solution 



Last Updated ( Tuesday, 09 December 2014 12:31 )  


Content View Hits : 139344